Evidence documents
This page gives an overview of what is required in terms of documentation for the achievements claimed in the self-assessment section of your application form.
The intention is that you will not be asked to supply documentation to justify your application scoring unless there is a randomised audit to check applications have been scored fairly, or there are specific concerns about your self-assessment. If you are requested to supply documents, you will be given at least one week to load your supporting evidence for the self-assessment achievements claimed on the application form. There will be no requirement, and it will not be possible, to upload documentation prior to a request being sent.
All candidates are advised that they must have documentary evidence available from the time of application for all achievements for which they score themselves. It is advised to ensure you have access to all your documents when you apply to avoid complications later in the process.
Evidence requirements and tips
The information below will only apply if you are asked load evidence, however, you can familiarise yourself with it in advance so you are prepared in the event it is requested.
Assessors will need to verify evidence in a short time so please keep the below in mind when organising the evidence you will upload, as poorly organised/presented documents may mean achievements cannot be verified; organisation skills are a requirement for IMT trainees!
- If you supply no evidence, or no evidence for three or more of your scored achievements, your application will not proceed.
- Only evidence supporting each of the claimed achievements should be uploaded. There is no requirement to upload any additional documents or achievements if they are not directly related to the scoring domain where points are being claimed.
- Only sufficient evidence should be provided to justify the scores awarded; the application scoring area of the website gives examples of documents that could be used for each domain. Only include enough evidence to demonstrate achievements which justify your selection. For example:
- If you have completed a national presentation, you should not include evidence for other presentations.
- If you have written a book, you do not need to upload the whole book, just sufficient pages so interviewers can verify your achievement.
- Evidence of training courses or areas noted in your commitment to specialty section should not be included unless they specifically relate to a scored option.
- Applicants must ensure patient-identifiable data is redacted as this may result in their employing trust being notified.
- Any documentation not in English must be translated for credit to be received.
- File types – only files in PDF, JPEG or PNG format are accepted by the upload system.
- Flie size - the maximum file size is 28MB.
- When evidence is loaded, it needs to be tagged to the domain(s) to which it pertains. For example, if you have a presentation for which you have been awarded a prize, you can upload the presentation evidence once and tag it under both domains.
Additional guidance will be issued with any request for evidence documentation to be uploaded.
Patient-identifiable data
Information governance regulations state that you must not allow any patient-identifiable data (PID) to be moved away from the designated (usually clinical) area.
As such, you must ensure none of the documentation you use at interview (eg details of case reports, audit, etc.) contains information which could be used to identify patients, as this would be a breach of patient confidentiality; this includes hospital or NHS ID numbers.
All such patient-identifiable data must be redacted.
If patient-identifiable data is found, it is likely that your employer, supervisor and region (as relevant) will be notified, in order to take further action.